What do we want to do with the database
Let us look at the data we might want to collect. Of course file names and the data we want to collect.
Datafile: datafile Metadata: metadat
Which means we want five data fields known as Name, Address, City, State,
and Zip. The first four data fields can hold up to 30 characters and the last one will only hold four, The next data fields will described by the kind of data it will hold such as n for numeric.
With this database well need to look at the tools we need to create and alter the database. First is the organizer menu. Of course you will have to a database file to work with first.
(A)ppend Add record.
(B)ehold Examine and existing record with the option to alter a record.
(C)hange Alter a record.
(D)elete Remove a record.
III. Sort and extract
You will want to arrange the data in a meaningful order based on one of the database fields so that for a mailing list you might want to arrange the data by the name so that it is easier to look up data. The again you might want to arrange it by zip code to make mail outs easier.
Even then you may only want a portion of the list say only last names that start with T
Lastly you will want to present the data in a meaningful form as a document for presentation as a printout or even an html page.
Body > Data
Mail merge is probbly one of the oldest reports.
This is it in a nutshell. Very much oversimplified, but you get the gist of it.